From paper piles to one simple system.
Almond Systems builds practical software for local businesses, planned in plain English, priced up front, and built by the people you talk to.
New inquiries get a reply within one business day.
- Built in Oklahoma
- Owner-run
- Fixed-scope options
The work is good. The paperwork is the problem.
Quotes on legal pads, jobs in group texts, calls lost while your hands are full. We pull all of it into one place your whole crew can use.
| Today | With one system |
|---|---|
| Quotes written on a legal pad | Quotes sent from your phone, accepted online |
| Jobs tracked in a group text | One schedule the whole crew can see |
| Calls lost to voicemail | Every missed caller texted back |
| Invoices written in the truck | Invoices out the day the job is done |
| Passwords on a sticky note | A password manager and two-step login |
Start with the pain, not the tech.
Choose an answer and the right starting point shows up here.
Fixed-scope packages. Quoted in writing.
Each package lists what's in, what's out and what we need from you. Every quote comes after a short call and before any work starts.
-
Open for Business
A fast, clear website, a cleaned-up Google Business Profile, and an easy way for customers to call or book.
Usually 1–2 weeks -
Front Desk
Missed callers get a text back, voicemails turn into text, form leads get an instant reply, and every message lands in one inbox.
Scoped on a call -
Paperless Sprint
Your forms, job tickets, quotes and invoices moved off paper and into one simple system.
Usually 2–4 weeks -
Job Flow
A custom tool that carries every job from quote to schedule to invoice to review request.
Usually 6–12 weeks -
Security Checkup
A baseline review of logins, email, backups and access, with a written fix list and a short staff briefing.
Sized by users and systems -
Care plans
Monthly hosting, updates, monitoring and small changes, so what we built keeps working.
Monthly, 30 days' notice
The security basics most small shops skip.
A Security Checkup is a plain-English review of what protects your business: logins, email, backups and who has access to what. You get a written list of what to fix, in order.
About the Security Checkup- Two-step login on the accounts that matter
- A password manager your staff will use
- Backups that actually restore
- Email set up so scammers can't fake it
- Old employees removed from your accounts
- A one-hour briefing for your team
A baseline review for business owners. It isn't penetration testing or a compliance audit, and we never test systems without written permission from the owner.
What working with us looks like.
You deal directly with the person building your system, from the first call to long after launch.
See how a project runsYou talk to the builder
No account managers or hand-offs. The person on the call is the person writing the code.
Scope in writing first
No quote without a written scope. Anything new along the way is a separate, written, priced change.
Plain English, always
You'll never need to learn a developer tool. A short update every Friday tells you where things stand.
Replies you can count on
New inquiries hear back within one business day. Active clients get a same-day reply for messages sent before 3 pm Central.
What we say no to.
Saying no is part of doing this well. If your project needs something on this list, we'll tell you up front and point you somewhere better.
Storing health records or card numbers
Payments go through a hosted checkout, so card details never touch your system or mine.
Round-the-clock coverage promises
We promise reply times we can actually keep, and we tell you what they are in writing.
Hacking tests or compliance audits
The Security Checkup covers the basics. Deeper testing needs a specialist, and we'll say so.
A fixed price on a fuzzy idea
Unclear projects start with a short paid planning step, so the quote means something.
Work without a written agreement
It protects you as much as us. No exceptions, even for small jobs.
Gambling, children's data or restricted industries
Some work needs licenses and safeguards a small studio shouldn't promise.
Questions owners ask
Why don't you list prices?
Every business is different, and a price without a scope is a guess. After a short call we send a written scope and a fixed quote for that scope. You know the number before any work starts.
Who will I actually work with?
Us. Almond Systems is run by its two owners, so the people you talk to are the people who plan and build your system. No account managers, no handoffs.
Do I have to learn new software?
You'll learn the system we build for you, and we'll train your team on it. You'll never need to touch developer tools. You get a link to see progress any time.
Who owns what you build?
Ownership is spelled out in the written agreement before any work begins, so there are no surprises about who controls your accounts, code and data.
Do you only work in Oklahoma City?
The Oklahoma City metro comes first, then the rest of Oklahoma. Remote projects anywhere in the US work too.
What happens if something breaks after launch?
A care plan covers hosting, updates, monitoring and small changes each month. You can cancel with 30 days' notice.
Tell us what's slowing you down.
A short call in plain English. You'll leave with a clear next step, whether or not it's with us.